(Updated as of 26 July 2023)

Axis REIT Managers Berhad, being the management company of Axis Real Estate Investment Trust (“Axis-REIT”) is committed to ensure the processing of personal data by us is in accordance with the Personal Data Protection Act 2010 (“PDPA”). This notice is issued pursuant to PDPA’s requirement to all persons who enter into any dealing or transaction(s) with Axis-REIT.

The personal data that we process and/or will process may include your name, contact details, e-mail address, home address and mailing address and any other personal data derived from any documentation and such necessary data regarding yourself and your transaction(s) with us.

Subject to the relevant laws, we may use your personal data for one or more of the following purposes:

• To establish your identity and background;
• To enable us to discharge our contractual obligations;
• For data processing or reporting purposes;
• To comply with any legal and/or regulatory requirements;
• For billing and financial purposes, accounting and tax;
• To respond to your enquiries or complaints;
• To provide marketing materials about events, services and products;
• For contract purposes;
• For other purposes as you have consented or directed by you or otherwise in connection with your access to and use of information and materials in this website; and
• For any other purposes that is required or permitted by any law, regulations, guidelines and/or relevant regulatory authorities.

We only collect personal data that is necessary to perform our functions and activities in the course of our dealings with you. It is obligatory that you supply us your personal data where required so that we may be able to satisfy the above purposes. If you do not provide us the personal data or consent to certain use of your personal data, we may not be able to carry out the above stated purposes.

Your personal data is collected from various sources, including information you may have provided us, information from third parties and information in the public domain. We may transfer your personal data to our related entities or external service providers outside Malaysia (if any) for the above purposes.

Subject always to our contractual rights and obligations under relevant laws and regulations, you may:

• Request to have access to your personal data in our possession;
• Request to correct your personal data where you are of the opinion that such personal data held by us is inaccurate, incomplete, misleading or where relevant, not up-to-date;
• Request us to limit the processing of your personal data;
• Exercise your choice in respect of the use or the extent of use of your personal data, including personal data relating to other persons who may be identified from that personal data; or
• Withdraw your consent for us to process your personal data.

Any of your above requests may be made to:

Rebecca Leong
Head of Compliance, Compliance Department

Mailing address:
Axis REIT Managers Berhad
Penthouse, Menara Axis
No. 2 Jalan 51A/223
46100 Petaling Jaya
Selangor Darul Ehsan, Malaysia

Telephone No: 603-7958 4882

Fax No: 603-7957 6881

E-mail Address: pdpa@axis-reit.com.my

In relation to any such request, you should provide your full name, address, phone number and provide brief details of the information you want a copy of or information that you want to have corrected (as the case may be). We will use our best efforts to comply with your request to access or correct your personal data within 21 days of receipt of your request and the relevant processing fee (if applicable and where permitted under the applicable law).

Kindly note that we may withhold access to your personal data if we are unable to verify your identity or where information requested for is confidential commercial information, or if the burden or expense of providing access is disproportionate to the risks to your privacy. We may also decline to comply with your data correction request if you have not supplied us with such information as we may reasonably require to ascertain in what way the personal data to which the data correction request relates is inaccurate, incomplete, misleading or not up-to-date. Where applicable, we will inform you of the reasons for refusing your request(s).

We may disclose your personal data to the following parties:

• Our subsidiaries, related and associated companies;
• The supervisory, governmental or relevant authorities;
• Auditors, solicitors, professional advisors, insurers and financial institutions; and
• Any person which we may engage for the purpose of performing or in connection with the performance of services or operational functions which have been out-sourced.

We take these measures to protect your personal data:

• By ensuring your personal data is kept as required by the PDPA; and
• By ensuring that our employees do not misuse your personal data.

We will retain your personal data for as long as you have dealings with us and we will not keep your personal data longer than necessary.

By providing us your personal data, you hereby consent to the processing of your personal data in accordance with all of the foregoing. We will seek your consent before using your personal data for purposes other than those stated above.

In the event of any inconsistency between the English version and Bahasa Malaysia version of this notice, the English version shall prevail over the Bahasa Malaysia version.

This Privacy Notice may be amended from time to time and the updated version shall supersede all previous versions (including physical copies, if any). You are encouraged to check our website periodically for our most up-to-date Privacy Notice.

(Dikemaskini pada 26 Julai 2023)

Axis REIT Managers Berhad sebagai syarikat pengurusanAxis Real Estate Investment Trust ("Axis-REIT") komited untuk memastikan pemprosesan data peribadi oleh kami adalah mengikut Akta Perlindungan Data Peribadi 2010 (“PDPA”). Notis ini dikeluarkan menurut keperluan PDPA kepada semua orang yang memasuki sebarang urusan atau transaksi dengan kami dan/atau Axis-REIT.

Data peribadi yang diproses oleh kami atau akan diproses oleh kami mungkin termasuk nama anda, butir-butir hubungan, alamat e-mel, alamat kediaman dan alamat surat-menyurat dan apa-apa maklumat peribadi lain yang diperoleh daripada mana-mana dokumentasi dan data yang diperlukan berkenaan diri dan transaksi anda dengan kami.

Tujuan Pemprosesan Data Peribadi

• Untuk menentukan identiti dan latar belakang anda
• Untuk membolehkan kami menunaikan kewajipan kontraktual kami
• Untuk tujuan pemprosesan data atau pelaporan
• Untuk mematuhi apa-apa keperluan undang-undang dan/atau peraturan-peraturan
• Untuk tujuan pengeluaran bil dan kewangan, perakaunan dan cukai
• Untuk membalas pertanyaan atau aduan anda
• Untuk menyediakan maklumat mengenai acara dan program, perkhidmatan dan produk
• Untuk tujuan kontrak
• Untuk tujuan lain seperti yang anda telah persetujui atau diarahkan oleh anda
• Untuk sebarang tujuan lain yang diperlukan atau dibenarkan oleh undang-undang

Pemberian Data Peribadi

Kami hanya mengumpul data peribadi yang diperlukan untuk melaksanakan fungsi dan aktiviti kami. Anda wajib membekalkan data peribadi yang diperlukan agar kami dapat memenuhi tujuan di atas. Kegagalan berbuat demikian mungkin menghalang pelaksanaan tujuan yang dinyatakan.

Hak Anda

Anda berhak untuk:

• Meminta akses kepada data peribadi anda
• Meminta pembetulan data peribadi anda
• Meminta untuk mengehadkan pemprosesan data anda
• Melaksanakan pilihan anda berkaitan penggunaan data peribadi
• Menarik balik kebenaran pemprosesan data peribadi

Sebarang permintaan boleh dibuat kepada:

Rebecca Leong
Ketua Pematuhan, Jabatan Pematuhan

Alamat Surat-Menyurat:
Axis REIT Managers Berhad
Penthouse, Menara Axis
No. 2 Jalan 51A/223
46100 Petaling Jaya
Selangor Darul Ehsan, Malaysia

No. Telefon: 603-7958 4882

No. Faks: 603-7957 6881

Alamat E-mel: pdpa@axis-reit.com.my

Sila sertakan nama penuh, nombor kad pengenalan/pasport, alamat, nombor telefon, dan butiran ringkas tentang permintaan anda. Kami akan cuba penuhi permintaan dalam masa 21 hari tertakluk kepada borang lengkap dan yuran pemprosesan (jika berkenaan).

Penolakan Permintaan

Kami mungkin menolak akses atau pembetulan sekiranya kami tidak dapat mengesahkan identiti anda, maklumat bersifat rahsia komersial, atau beban pemprosesan tidak setimpal. Alasan akan diberikan sekiranya berlaku penolakan.

Pendedahan Data Peribadi

Data anda mungkin didedahkan kepada:

• Anak syarikat dan syarikat berkaitan
• Pihak berkuasa berkaitan
• Juruaudit, peguam, penasihat, syarikat insurans, institusi kewangan
• Penyedia perkhidmatan pihak ketiga

Langkah Perlindungan

• Data peribadi disimpan mengikut kehendak PDPA
• Kami memastikan pekerja tidak menyalahguna data anda

Kami hanya menyimpan data peribadi anda selama tempoh yang perlu. Dengan memberikan data peribadi, anda bersetuju dengan pemprosesan seperti yang dinyatakan. Sebarang penggunaan lain akan memerlukan persetujuan baru.

Sekiranya berlaku perbezaan antara versi BM dan BI, versi Bahasa Inggeris akan diguna pakai. Notis ini mungkin dipinda dari semasa ke semasa; versi terkini akan menggantikan versi terdahulu.